That’s it! Time to Organize the Office!

That’s it! Time to Organize the Office!

Recently, I’ve been dealing with a significant amount clutter in my office. It happens from time to time. As I get busier, the amount of clutter grows. I thought I would take this opportunity to share with you how I organize my messy office work-space.

The first thing that I do is assess the situation. Take stock of all the items or papers that have accumulated in the space.  See if there is anything that doesn’t belong there. Any non-office items are immediately taken out and put in their proper place. This needs to be done first so I am only organizing what needs to be at my desk.

Next, I take all my office items that I took stock of and combine them into little tasks to complete. These items are organized into a list. I love lists. There is nothing more satisfying than crossing off items on a to-do list. It’s also a good way to organize your thoughts so you don’t have to worry about repeatedly accessing them in your head or accidentally forgetting something.

Third, I take any items that have an exact place and I put them there. It’s an easy task that helps me get motivated to do the more difficult ones. Then, any loose papers that I find I combine into one folder. Those get sorted last. I continue by sorting through receipts and various odds and ends so that all of those are either put in a place or recycled.

It is time to tackle the big task: the file with the letter sized papers. I have to attain small victories before I can tackle this task because it really is my least favorite part of organizing. (Yes, even organizers have challenging tasks!) To begin, I group all like papers with like papers: bills with bills, invoices with invoices, etc. Any items that need to be shredded or recycled are taken care of as I discover them. If I put it off until later, it might not get done. Then each pile gets a folder that is labeled. I use my label maker; that way there is no guessing what is in the folder and I can find it easily the next time I need it. I then organize my folders in a vertical sorter, which can be purchased at any office supply store. The folders are ordered according to frequency of use so that the ones that I use the most are upfront and most readily at hand. I find that color coding tabs also aids in easy referencing. It’s easier to remember which folder is which when a color is used to recognize that folder.

Finally, I clean my space. Organizing and cleaning go hand in hand in my book. What’s the point of taking all that time to organize a space if it isn’t clean as well? I wipe down all surfaces and make sure that no dust remains. Also, I make sure to turn my keyboard upside down over a trash can and shake it out. You would be amazed at the things that collect in the bowels of your keyboard! Then I stand back and admire my handiwork. It’s important to appreciate the work that you have done, it can help to be the motivator to get you started on the next organization project!

That’s it! That’s it you say? That’s a lot! Yes, there are multiple steps. However, as you get more practiced, it gets easier and faster every time. You also are more motivated to keep the space neat and clean. A deep cleaning every month or two will help keep your desk clutter free, helping you be at your productive best. So keep at it! Happy organizing!

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